large scale operations in Indonesia, encompassing emergency operations,
transitional activities centered on agriculture and nutrition and a range of
development initiatives in such areas as water and sanitation, health and
micro-credit.
CARE Indonesia in Kupang, East Nusa Tenggara is currently recruiting the
following position for its project:
JOB TITLE : PROJECT MANAGER (PM)
DEPARTMENT/PROJECT : PROJECT/ MFS 2
REPORTS TO : PROGRAM DIRECTOR
DEADLINE : 21 FEBRUARY 2011
PROJECT DESCRIPTION
The Resilience Alliance, consisting of Netherlands Red Cross, CARE, Cordaid,
Wetlands International and the Red Cross Climate Centre, addresses one of the
most pressing issues of our time: the increasing number of disasters, manmade
and natural, that as a result of climate change and environmental degradation
affect billions of people in developing countries. Convinced that these immense
challenges cannot be coped with without far-reaching collaboration between
traditional and non-traditional development partners, the five organisations
have built this strong alliance. Together with their partners in the Netherlands
and in the South, they combine achievements and experiences from previous and
ongoing programmes, furthering the impact of their programmes and the
effectiveness of development.
The Alliance will address disaster risk reduction / climate change adaptation
through a combination of three strategic directions:
- Strengthening community resilience.
- Civil society strengthening.
- Lobby and advocacy on local and international level.
JOB SUMMARY:
The PM will provide overall oversight to CARE's Disaster Risk Reduction Project
/ climate change adaptation and support to the partners. S/He will be
responsible for coordinating the overall project planning, implementation,
monitoring of progress, facilitation of requirements to secure project progress,
synergize activities across the Consortium members, national and local
implementing partners, coordination and relationship building with key
stakeholders, including relevant national and local governments. In particular
to make every effort to ensure that the Project's objectives/outputs are
achieved to a high standard of quality according to the logframe and budget,
within the contracted project period and in compliance with national laws, donor
regulations and CARE policies and procedures
RESPONSIBILITIES AND TASKS:
The incumbent serves as the lead and representative from CARE in the project
with the following responsibilities:
A. Project Management
B. Financial/Budget and Asset Management
C. Contract Management/Complian ce
D. Personnel Management
E. Government Liaison/External Relations
A. Project Management
A1. Maintain familiarity of the elements of project cycle management and
understanding of the key aspects of DRR and disaster preparedness project,
including capacity building, extraction of learning and conduct of effective
advocacy activities.
A2. Ensure compliance with Project documentation and donor guidelines including:
- Approved Project proposal and budget and any donor approved changes.
- Donor contract
- Donor procedure manuals
- Individual Project Implementation Agreement or IPIA (if through a CARE member)
- Project agreements with Partners
A3. Guided by CARE International Program Principles and Project Standards,
ensure the quality of project implementation. If the Project does not meet these
standards at any stage of the project cycle, take appropriate steps to correct
or improve identified areas.
A4. Monitor achievements of project results and indicators as per logframe, and
ensure that planned activities remain appropriate and realistic, and if
required, suggest corrective measures to line management and/or project Team.
A5. Develop Project start up plans in consultation with PMU staff and Partners,
Steering Committee and local government partners. Following project initiation,
maintain an updated, regular (monthly) implementation plans and reports.
A6. Establish and implement Project monitoring and evaluation systems in order
to provide regular information on progress towards indicators of outputs and
objectives and assess the impact of the Project.
A7. Mobilize and manage technical assistance and support to Project and
counterpart staff as required.
A8 Work closely with Partners to ensure proper coordination exists for efficient
project implementation.
B. Financial/Budget and Asset Management
B1. Comply with CARE Indonesia financial management procedures and expenditure
monitoring systems.
B2. Authorise all necessary Project site expenditure within CARE Indonesia' Limits of Authorisation� table and ensure that Project expenses are kept to a
minimum consistent with sound administrative and financial practices.
B3. Ensure that Project expenditure is being coded correctly and consistently
(i.e. allocated to correct budget lines) and that donor funds are used solely
for the purposes for which they were granted and in accordance with relevant
CARE Indonesia and donor guidelines.
B4. Check monthly Project expenditure report for accuracy and appropriateness.
Regularly discuss with Finance Manager concerning financial reporting issues,
errors, trends, payment delays, outstanding commitments and related matters.
B5. Monitor expenditure on a monthly basis against the approved budget. Review
expenditure projections to ensure that expenditure stays within budget. Actual
or anticipated expenditure variances against the budget should be included in
the monthly report to line management together with any recommendations for
changes to the budget.
B6. In close coordination with the Administration Unit, ensure that assets
purchased by or provided to the Project comply with asset management guidelines
in the CARE Indonesia Administration Manual.
C. Contract Management
C1. Ensure that contractual compliance obligations to the donor are understood
and adhered to by all relevant Project staff and Partners.
C2. In the event of any urgent and serious matters, provide immediate reports
(verbal or written) to line management Program Director . Such matters of
significance may include:
- Personnel/staff,
- Security,
- Financial or asset control,
- Project performance,
- Legal problems,
- Events likely to gain adverse publicity, and or
- Any other matters felt to be of significance by the Project Manager.
C3. Submit all reports on time (donor, relevant CARE International member and
CARE
Indonesia).
C4. Ensure that approved objectives, outputs (targets) and budgets are reached.
Any changes to the project design, objectives, outputs or budget must have prior
approval by the donor.
C5. Ensure the effective management, maintenance, security and legitimate usage
of all project facilities, assets, personnel and equipment.
D. Personnel Management
D1. Develop, define and maintain updated job descriptions for all relevant
Project staff, which clearly explain the roles and responsibilities of each
staff member.
D2. Work with line management and Human Resources Unit to recruit staff for all
project positions. Ensure that CARE's recruitment procedures are followed.
D3. Ensure that all staff clearly understands their roles and responsibilities.
On the basis of their job descriptions monitor staff performance and provide
constructive feedback to staff in line with CARE Indonesia performance
management procedures (Annual Performance Appraisal process).
D4. Identify the key skills required by all Project staff to effectively fulfil
their designated roles and where necessary suggest or plan staff training to
fulfil such needs as well as provide on the job training and coaching/mentoring.
D5. Assist all Project staff to have access to training in order to develop
their skills beyond the requirements of their current position.
D6. Actively assist staff, in particular women, assume greater responsibility
within project activities and ‘foster' their long-term professional development.
D7. Ensure that staffs participate in the development of project weekly/monthly
work plans.
D8. Ensure that the provisions of CARE Indonesia's Human Resource Manual are
being complied with. In particular, ensure that working hours, annual, sick
leave and other leave provisions are being applied and liaise with the Regional
Office Manager (if applicable) or Human Resources Unit regarding relevant
staffing issues.
D9. At all times ensure the safety and security of all Project staff in line
with CARE Indonesia's policies and procedures.
E. Government Liaison/External Relations
E1. Establish and maintain positive working relationships with other
institutions involved in the project by ensuring appropriate representation of
CARE. This should include regular contact to ensure they are fully and
appropriately involved in the Project.
E2. Establish local procedures in order to liaise effectively with local
government institutions. This may include such things as: planning,
implementing, reporting, monitoring and evaluation or any other aspect that
requires local government understanding and support for effective project
management.
E3. Assist line management to meet all required narrative and financial
reporting requirements promptly.
E4. Comply with host government priorities and policies where these are
consistent with
CARE Indonesia's Mission and Vision as well as donor contractual obligations and
the need to ensure project quality.
E5. Facilitate and provide the opportunities for counterpart staff and agencies
to be aware of and learn from the implementation of all aspects of the Project.
E6. Develop, maintain and strengthen relations with other agencies working in
the same geographical area.
E7. Undertake all areas of responsibility in a professional manner and in a way
that enhances the reputation of the Project and the reputation of CARE.
CONTACTS/KEY RELATIONSHIPS:
This section may include both internal and external relationships.
Key Relationship Position Relation ship
Internal: Program Director
Heads of Units in CII HQ
Accountants Coordina tion
External: Partners
Local GoI counterparts
Donor Field Representatives
Collaborating CBOs/NGOs Coordinati on
QUALIFICATIONS:
1) Education: Degree holder in related fields
2) Experience: At least 3 years experience in project management, in managerial
position (see competencies below)
3) Specific technical skills: knowledge and experience in DRR/disaster
preparedness projects, advocacy work, and fluency in written and verbal English
and Indonesian languages (see also competencies below).
COMPETENCIES:
Selection Criteria
Core Competencies
-Â People Skills: Ability to work independently and as a team player who
demonstrates leadership and is able to motivate, support and develop staff. Able
to work with, respect and empower Partners and target communities in a sensitive
and participatory manner.
-Â Communication Skills: Well developed written and oral communication and
listening skills in both Bahasa Indonesia and English. Able to communicate
clearly and sensitively with internal and external stakeholders as a
representative of CARE including effective negotiation, facilitation and
representation skills.
-Â Integrity: Maintains ethical and organizational norms, firmly adhering to
codes of conduct and CARE ethical principles.
-Â Resilience/Adaptabi lity and Flexibility: Ability to operate effectively under
stressful working and/or living conditions and security risks. Works and lives
with a flexible, adaptable and resilient manner.
-Â Diversity: Ability to create and maintain a work environment that respects and
promotes diversity, fully benefiting from each individual's unique qualities,
gender, ethnicity, background, age, culture, disability or lifestyle.
-Â Personal Work Management: Sets high standards of performance for self and
others and assumes responsibility and accountability for successfully completing
assignments and tasks. Capacity for sound operational decision making and
proactive problem solving.
-Â Knowledge and skills: Requires experience working with Partners in project
management, financial management and administration and computer skills, good
understanding of humanitarian response and/or community development with DRR
focused or integrated initiatives, and experience in network building and
linkages.
WORKING CONDITIONS:
Kupang 100%
TERMS OF OFFER:
CARE is an equal opportunity employer offering a competitive salary and benefits
package, and a collegial working environment. Applicants are invited to send a
cover letter illustrating their suitability for the above positions, and
detailed curriculum vitae, with names and addresses of three referees (including
telephone, fax numbers and email address). Please DO NOT attached academic
transcripts and Diplomas and state clearly the applied position code in the
email subject.
Please submit your applications before February 21st 2011 to CARE International
Indonesia, Human Resources Unit:
recruit_483@careind.or.id
"Only qualified applicants will be shortlisted"
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